Now Hiring Belleville Main Street Event Coordinator
Independent Contractor (will receive 1099 at end of year)
Compensation: $12,600
Belleville Main Street (BMS) is currently on the lookout for an enthusiastic, organized, and resourceful Event Coordinator. The successful candidate will be a committed individual with impressive skills to efficiently manage all event aspects from conception to clean up.
Currently BMS organizes and executes approximately 14 events/year. These events are:
February
8th: Chocolate on Main
March
15th: Lucky Leprechaun 5k
27th: Art Stroll
April
12th: Kids Day
26th Homebrew & Music Walk
May
10th: Art Stroll
30th: Main Street Senior Day
June
28th: Craft Beer Walk
July
24th: Art Stroll
October
17: Main Street Senior Day
November
8th: Art & Wine Walk
29th: Small Business Saturday
December
12/13th: Downtown Cookie Stroll
18: Christmas Stroll
Responsibilities and Duties:
- Coordinate all event details such as sponsorships, event organization, marketing, catering,
entertainment, transportation, location, invitee list, special guests, equipment, promotional
material, volunteers etc. - Manage timelines, schedules, and workflows for all events, enforcing key deadlines and ensuring
efficient use of resources to make sure budgets are met. - Serving as the main point of contact for BMS Members, vendors, and Chamber Staff, encouraging
clear and open communication throughout the event planning and execution process. - Handle arising issues promptly and troubleshoot any emerging problems on the event day
- Negotiating with vendors to achieve the best possible service within budget constraints.
- Manage event logistics on the day of the event, including on-site registrations, coordinating
volunteers, directing vendors, and ensuring a smooth flow of activities. - Ensure compliance with relevant insurance, legal, health, and safety obligations – verify all
compliance with Greater Belleville Chamber of Commerce.
Qualifications and Skills:
- Demonstrated experience as an Event Coordinator
- Extensive knowledge of event planning logistics, including legal, health, and safety obligations.
- Strong communication and negotiation skills
- Exemplary problem-solving skills
- Knowledge of event planning software
- Experience with Microsoft O?ice
- Ability to manage multiple projects independently
Additional Requirements:
- Attend 2 meetings per month with executive leadership for guidance and coordination.
